City of Vaughan Awards Multi Year Service Contract to DHS

Posted on March 04, 2013

Following a lengthy selection process, Diamond Head Sprinklers Inc. is pleased to announce a multi-year contract award by the City of Vaughan to provide irrigation maintenance services and central control administration and monitoring for 41 town sports fields.

The City of Vaughan Commissioner of Community Services in consultation with the Director of Purchasing Services, Director of Budgeting & Financial Planning and the Director of Parks & Forestry Operations recommended that Diamond Head Sprinklers Inc. be retained to provide irrigation maintenance services and central control administration for parks for (3) three years with (2) two optional (1) one year terms.

The Request for Proposal was publicly advertised on OPBA, Bidingo and on the City of Vaughan Web Page. The RFP closed at 3:00 p.m. on September 5, 2012. After the initial review by the Purchasing Services Department, (1) one bid was deemed noncompliant. The four (4) compliant RFP documents were evaluated by a committee composed of City of Vaughan staff. Submissions were evaluated using the following criteria:

1. Qualification and Experience  40 
2. Proposal Submission  20
3. Project Management  20
4. Fee Structure   20

Total Points:  100

Diamond Head Sprinklers Inc. scored the highest points during the evaluation of proposals and was considered best to perform the work by the evaluation committee. 

The scope of this contract covers a range of field services including; system start-up and winterizations, yearly backflow testing and certification, controller and weather station maintenance, sprinkler maintenance, monthly site visits to audit on site conditions, report on operational efficiencies of all systems and administer and operate the central control system.

“We feel very privileged to have been awarded such a prestigious contract,” said Kent Fay, President of Diamond Head Sprinklers Inc. “This contract is very important to our team, and we aim to ensure that the City of Vaughan receive quality managed service unmatched by any previous suppliers”.

Diamond Head Sprinklers Inc. certainly looks forward to working closely with the City of Vaughan in the coming years to both maintain and improve their current irrigation systems, and continue with our shared mandate to deliver high quality services with unmatched service excellence.